ACM Hypertext & Social Media 2024

Submission Instructions

The submission process has the following two steps:

  1. Draft submission for peer-to-peer evaluation
  2. Camera-ready submission in case of acceptance
Hypertext Conference paper submission process
Hypertext Conference paper submission process.

1. Draft submission (Completed)

Draft submission is made via EasyChair by using the ACM HT template. The template is available in Microsoft Word and Latex formats. The latex template is available through the Overleaf platform and the Word template can be downloaded at this link from ACM (instructions about authoring using MS template.

The correct LaTeX documentclass for the draft submission is:

\documentclass[manuscript,review,anonymous]{acmart}

This will set single-column layout, margin page numbers and hide author info. This is the ACM mandated layout to assist peer review.

Guidance on Reference Styles for ACM Papers.

The length of submissions is constrained by the type of contribution (as indicated in the call for paper).

Formats per type of contribution:

  • Research papers (fully anonymised)
    • Long presentation, up to 12 pages + references
    • Short presentation, up to 6 pages + references
  • Practitioner and Industry Track & Blue Skies contributions
    • Short presentation, up to 6 pages + references
    • Extended abstract, up to 2 pages + references
  • Any other contribution
    • Extended abstract, up to 2 pages + references

Draft submissions must be made in PDF format. Submission to research tracks needs to be fully anonymised.

2. Camera-ready Submission (Accepted papers only)

Authors of accepted contributions will be invited to submit a revised version (the camera-ready version) of their manuscript.

Accepted papers are managed through the ACM’s TAPS publishing system. This has the advantage of the resulting paper being available in both PDF and HTML formats. The submission process is in two stages:

  1. Rights Management
  2. Submit final ‘camera-ready’ version of the paper

Note: from the beginning of 2024, ACM journals and Proceedings are no longer available in print form, so digital affordances such a URL links in your paper are desirable.

Submissions using Open Access

When publishing open Open Access papers in ACM publications, authors not affiliated to organisations not in the ACM Open program will incure a charge.Authors using Open Access, and depending on money from their organisations to cover this charge, should ensure support/funds for OA licensing are in place before commencing their TAPS submission.

See more detailed notes on Open Access Publishing at ACM

2.1.1 TAPS Rights Management: initial email

Accepted authors will receive an email from rightsreview@acm.org. Ensure your email is set to accept this and not send it to spam folders.

NOTE: A bug in the ACM rights system ingest means that only the first listed author, and not all corresponding authors, will receive this email.

The email will give instructions for accessing the rights management form, relating to the paper’s copyright management and any necessary releases re recording of parts of the conference.

You will also be asked to check the following aspects of your paper:

  • Author(s): per-author name, email and ORCID. (Since 2022 all authors must supply an ORCID ID. Obtaining an ORCID ID is free).
  • Paper’s title.
  • Paper’s abstract.

2.1.2 TAPS Rights Management: results email

On successful completion of the process the result will be shown on screen, and emailed to you. Here are some examples (personal details redacted):

  • Result for paper using ACM rights management.
  • Result for paper using Open Access.
    • This example is for an author from an organisation signed up to ACM Open. Despite the reference to fees these are not due under ACM, and only chaged for nonACM Open orgs. The incorrect wording most likely indicates ACM haven’t yet reviewed their template since the recent introduction of ACM Open.
    • For more on using Open Access publishing see Open Access Publishing at ACM.

IMPORTANT: this result includes a section of code which you must apply to your LaTeX or Word document as it sets the paper’s copyright block and DOI. It also gives the custom URL for submitting your paper to TAPS.

At this point you are ready to complete final upload to TAPS

2.1.3 Getting ACM papers correctly referenced.

If review has picked up error in your referencing see:

  • Reference Styles for ACM Papers
  • Correct (validated) references for ACM Hypertext and ECHT 90/92/94 Coferenves—both conferences and all discretely published conference items:
    • BibTeX for the above (useful to LaTeX-based authors): TXT file (WordPress does not allow ‘b.bib.’ media files, download and change the extension from ‘.txt’ to ‘.bib’ to use a BibTeX)
    • A PDF (built using the above BibTeX, showing the conference or item DOI and its ACM-style rendered reference (useful for Word-based authors)
    • A ZIP file file of the above 2 files (without the need to ‘txt’ extensions

The BibTeX includes DOIs (allDL.ACM entries have DOI) and the ‘location’ field data required by ACM reference styling. Each BibTeX entry contains only the fields needed for a valid citation that generates no LaTeX log errors or warnings.

Word-based authors.

  • Ensure you have Draft view mode enabled (menu View → Draft)when reviewing your references. The heading for the references section should use ACM template style ReferenceHead and the individual references use style Bib_entry. References (i.e. paragraphs in this section) auto number.
  • If using the ACM’s ‘acm_submission_template.docx’, delete all the non-numbered example references as these are not in ACM format.
  • Moving references in the list, e.g. into correct ACM first author’s last name/org name (then by year if same author/org) does not update calling cross-refs in the Word body text. The update the latter, select all do text (Crtl+A (Win), Cmd+A (Mac)) and then use F9 to update (fn+F9 on Macs).
    • Note that if unclear on the process avoid cite anchors like [3,9] or [6–8], use discrete anchors , e.g. [3] [9]; composite anchors but likely to cause errors for the less Word-expert author.
  • Note that there is no ACM-style Word-native bibliography style, nor any (correct) CSL files for Reference Manager apps. To see the correct styling of ACM references (and component parts of a ref) see our detailed guidance on ACM reference styles.

The above should aid authors in referencing correctly in ACM format.

3 Final Submission to TAPS

IMPORTANT: your paper’s number (as used in EasyChair) will change when data is passed to TAPS. Do not be alarmed, the new number is from the order in which the paper got passed into the ACM system. As long as your paper’s title is correct on the TAPS upload page, all is well.

The camera-ready versions will not be further reviewed. As such, authors should make the least amount of changes addressing typos and clarifications requested by reviewers. Check the following before making the upload:

  • You have properly addressed any issues raised by peer review.
  • References are proofed (see ACM formatting style notes):
    • All web references, e.g. websites, blogs, etc. must record the last-accessed date in US-style ‘Month Day, Year format’ (e.g. ‘May 5, 2024’).
    • All reference to or papers in Conference Proceedings must include the location of the conference.
    • A DOI should be provided for all references where available (all ACM papers in DL.ACM have a DOI).
  • Keywords have been provided and proofed. They should be listed with a comma+specs between each term.
  • ACM Computing Classification System date is completed and checked.
  • The ACM rights code (Word or LaTeX) has been added according to the instructions provided in step #1.
  • The paper does not exceed the allowed page length.

NOTE: missing keywords or CSS info, or over-long papers will cause a paper to be rejected on upload to TAPS.

The length of submissions is constrained by the type of contribution:

  • Research papers (fully anonymised)
    • Long presentation, up to 12 pages + references
    • Short presentation, up to 6 pages + references
  • Practitioner and Industry Track & Blue Skies contributions
    • Short presentation, up to 6 pages + references
    • Extended abstract, up to 2 pages + references
  • Any other contribution
    • Extended abstract, up to 2 pages + references

Draft submissions must be made in PDF format. Submission to research tracks needs to be fully anonymised.

Final upload: LaTeX code adjustments

For final submission LaTeX users should change the document class from that used for peer-reviewed drafts. Final documents should use this \documentclass{} code, for the final two-column layout:

\documentclass[sigconf]{acmart}

N.B. The two-column layout is that used for measuring article page length. Authors may not exceed page limits for their submission type

The camera-ready versions will be included in the conference proceedings, flagged as appropriate by the type of contribution (e.g., research paper, workshop proposal).

The camera-ready submission is done through the ACM TAPS system using the same draft submission templates. The submission must include the manuscript source file: word document(.docx) or latex folder (zip file).

Also see: TAPS Workflow Best Practice

Upload to the URL provided at Stage 1,2 above.

Adding special symbols/fonts in LaTeX

Some resources to assist with this are available here: inserting special characters.

More on using the ACM Templates

ACM templates differentiate between draft and camera-ready versions. Draft submissions are single column while camera-ready versions are expected to be in a two-column format.

Note: the page limit (a hard limit) will be assessed as per 2 column format.

Using LaTeX

In LaTeX, a different \documentclass{} setting is used the anonymised single-column format is set using for the draft and final submissions.

For initial peer-review draft submission use:

\documentclass[manuscript,review,anonymous]{acmart}

Note: the papers page limit is measured using the final 2-column format (see below). As it is easy in LaTeX to toggle the layout via \documentclass{} it is recommended to use this durring drafting and switch to the above only for input.

Accepted papers should change to as-published two-column format by changing to document type to this code:

\documentclass[sigconf]{acmart}

Using Microsoft Word

In Microsoft Word, the ACM template is used to generate the two-columns using TAPS so authors have to follow the TAPS workflow. ACM published a video guide