Camera-Ready Instructions

To prepare the final, publication-ready version of your accepted contribution for ACM Hypertext 2025, please follow these steps and guidelines carefully. Failure to adhere to these instructions may delay publication or result in rejection of your camera-ready submission.

Camera-ready Submission Deadlines

July 14, 2025

Full and short research papers

July 25, 2025

Tutorial summary

July 25, 2025

Workshop summary

July 25, 2025

Late Breaking and Blue Skies

July 25, 2025

Demonstrations and Exhibition papers

Note: the submission deadline is at 11:59 pm AoE (Anywhere on Earth) time.

1. Completion of ACM e‑Rights Form

After authors get an acceptance notification, the corresponding author(s) will receive an email from ACM Rightsreview (rightsreview@acm.org) with the instructions to complete the copyright eRights form. It is essential to use the exact title and author list in the form as appears in your final camera-ready PDF. We encourage authors to consent to videotaping, as sessions may be streamed or made available online following the conference. If you do not receive the e‑Rights form email within two weeks of your acceptance notification, please check your spam or junk folders. If the message is not found, contact the proceedings chairs at ht2025-proceedings@ht.acm.org.

Note that you need to complete and submit the Right Form first. Otherwise, you will not receive the URL of the portal for camera-ready submissions.

2. Preparing the Camera-Ready Source and PDF

2.1 Formatting and Templates

Your camera-ready submission must be formatted according to the standard ACM SIG proceedings format. The authors are also required to include a proper classification for the paper according to the ACM Classification System (CCS).

Word Templates. Please select the correct version of the ACM Master Article Template for the version of Word you are using (the Macintosh Office 2016 version also works with the Microsoft Office 365 version of Microsoft Word for Macintosh).
Follow the instructions in the ACM Instructions for Applying the Master Article Template document.

Based on how the ACM eRights form was completed, paste the copyright macro you received in the email confirmation to get the right copyright notice.

LaTeX Instructions. Please use the latest version of the Master Article Template – LaTeX or the Overleaf Template to create your submission. Use the same template format adopted for the original submission. Please see the LaTeX documentation and ACM’s LaTeX best practices guide for further instructions. To ensure 100% compatibility with The ACM Publishing System (TAPS), please restrict the use of packages to the whitelist of approved LaTeX packages.

After the completion of the ACM eRights form, you will receive another email from rightsreview@acm.org, which contains the commands that need to be inserted into your final LaTeX file in order to generate the proper rights statement and Bibstrip data.

Please do not enter the page numbers.

2.2 Page Limits

The final document should respect the following page limits in a double-column format:

  • Full Research Papers: 8 pages (plus unlimited additional pages for references)
  • Short Research Papers: 4 pages (plus unlimited additional pages for references)
  • Late-Breaking and Blue Skies Papers: 4 pages (plus 1 additional page for references)
  • Demonstrations and Exhibition Papers: 4 pages (plus 1 additional page for references)
  • Tutorial Summaries: 2 pages (including references)
  • Workshop Summaries: 2 pages (including references)

All content including figures, tables, appendices, and acknowledgments counts towards the page limit.

2.3 Paper Metadata

  1. Double-check that your title and abstract fields in the TAPS submission page match the text in your paper.
  2. Be sure that the title is in Initial Caps. Initial Caps Meaning First Letter of the Main Words Should be Made Capital Letters. Capitalize the First Letter of Main Words in the Title (Most Nouns), except a, an, the, conjunctions (and, but, or, for, …), and prepositions (of, to, in, on, …).
  3. Double-check the author’s name, affiliation, and email in the paper.

2.4 Accessibility Guidelines

While working on your final document, please keep the following in mind:

  1. Published papers must follow the accessibility guidelines presented by ACM on the ACM Templates page.
  2. All images and figures should have text descriptions (“alt text”)
    1. ACM provides general guidance on creating and adding figure descriptions on the Describing Figures for ACM Publications page.
    2. You may also reference the SIGACCESS Guide on Describing Figures for additional suggestions regarding figure descriptions.

HTML proofs should support most accessibility features, but TAPS does not yet fully support automatic integration of accessibility features into your PDF proof.
When you receive your proof for approval, you may update the PDF document with accessibility features and return it by attaching it in a reply to the original email.
If you have any questions or are in need of assistance regarding the accessibility guidelines, you may email the proceedings chairs at ht2025-proceedings@ht.acm.org.

3. Camera-Ready Submission

You should submit a single ZIP file containing ALL your source files (e.g., *.tex, *.bib, *.sty, and all figures for LaTex Users or the .docx file for Word users).
In order to upload these files into TAPS, follow the instructions in the following tutorial Final Submission and TAPS Author Workflow.

The contact author will receive the “Notification to upload your paper to the ACM TAPS” email from TAPS (after the ACM Rights review eform has been completed), in which the system will ask you to submit your source files and provide a unique link through which you can access TAPS (your specific author dashboard). At the top of your author dashboard, TAPS provides the information about “Proceeding Acronym”, “Paper ID” and “Title of Paper”. You can upload a zip file in TAPS for further processing, and the ZIP file naming should be as follows: ProceedingAcronym–PaperId.zip. It is important to follow all the instructions strictly for file structure and naming of the zip file that should be uploaded to TAPS.

The publishing system automatically produces the traditional PDF output and ACM’s new responsive HTML5 design. Within 24 hours after submitting the .zip file, the contact author will receive the “PDF and HTML Proofs: available for review” email notifying that the proofs for the published versions of your paper (both PDF and HTML5 versions) are available for your review and approval. Note that TAPS will generate the output PDF using the double-column format, which follows the “sigconf” proceedings template. TAPS receives the information from ACM’s system regarding which composition layout needs to be followed for the papers in your proceedings (i.e., “sigconf” in this case) and applies the required style internally.

If you are satisfied with the proofs for the published versions, please notify us of your approval within The ACM Publishing System (TAPS). If you find that the PDF and/or HTML file(s) did not convert correctly, follow the instructions presented in the author dashboard.

If you have any questions or issues following the instructions above, please contact support at confsupport@aptaracorp.com for both LaTeX and Microsoft Word inquiries

Note: Open Access Submissions

When publishing Open Access (OA) papers in ACM publications, authors who are not affiliated with organizations participating in the ACM Open program will incur a charge. Authors intending to publish Open Access and relying on institutional funding to cover this charge should ensure that the necessary support or funds are secured before commencing their TAPS submission. ACM OA policy is summarized in the ACM article “Open Access Publication & ACM”.

Note: Open access is not mandatory for HT papers in 2025. Therefore, if you choose not to participate in the open access program, no fee is required.

4. Proof of Published Versions

After submitting your source files to TAPS, it will send to you HTML and PDF proofs for the published version, which should be approved by you. The PDF proof will be formatted in double-column, following the sigconf style. In case of issues going through this process, please contact the proceedings chairs at ht2025-proceedings@ht.acm.org.

5. Publication in the Proceedings

To be included in the proceedings and scheduled for presentation, at least one of the authors MUST register at the author rate for the conference. The registration system will be ready and notified to you later.

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